POSITION TITLE: MKE Plays Program Coordinator
WORKSITE LOCATION: City of Milwaukee – City Hall and Remote
EXPECTED DATES OF CONTRACT: April 2015 – October 2015
LENGTH OF CONTRACT: 20-22 weeks (approximately 10-20 hours per week). Hours worked per week are dependent on volume of community activity for a given park. Night/weekend neighborhood and ad hoc board meetings are required.
INTERN SUPERVISOR & CONTACT INFORMATION: Sarah Zarate, Staff Assistant to Council President (414) 286-3272 (email@example.com)
FUNDING AVAILABLE FOR CONTRACT: Yes. Hourly Wage $/hr. (some travel required, 50% of time) PROGRAM SUMMARY:
The MKE Plays initiative aims to transform 12 of the city’s most deteriorated playgrounds, as evaluated by the Department of Public Works, into models for local collaboration and renovation. The restoration of the City’s playgrounds will bring much needed improvement to create safe and attractive places for families to play and socialize. At a time when obesity is the leading cause of preventable death in the US and when close to 35% of Milwaukee high school students are either overweight or obese, the systematic and cooperative transformation of Milwaukee play areas cannot be underestimated. Involving local residents in the restoration of community assets offers further benefits by providing opportunities for people to share in the design experience and develop a sense of ownership in their community. The social capital needed to improve and maintain the MKE Plays neighborhoods is as much an asset as the required financial capital, and is more likely to overflow into additional community action.
GENERAL POSITION SUMMARY:
The Program Coordinator will oversee the implementation of the MKE Plays program through its first construction season, uncovering local playground dynamics in each of the geographic areas for the first two parks. The Program Coordinator’s community engagement and coordination activities are an opportunity to: provide multiple parties with the context and specific details of program intent and implementation summary; identify the geographic boundary to be used for community outreach strategy; identify branding/community identity dynamics for the surrounding neighborhood including user demographics; identify historical, current and desired best uses for the public spaces that include how use has evolved over the last five years; map community assets; identify points of contact surrounding the parks, including relevant local community organizations, and identifying for the Common Council President appointments to be made for individual ad hoc boards. The first MKE Parks are:
- 1.) Arlington Heights Park – 3439 W. Pierce Street
- 2.) 17th and Vine – 1800 N. 17th Street
The Program Coordinator will be responsible for developing the tools necessary for successful participatory park assessment in consultation with the Program Manager and other project team members, for training and working with program interns and local partners in each of the parks to collect and analyze data, for overseeing that communication between various partners is efficient and direct, assisting in the organization and development of the evaluation design, and for the production of an implementation guide to be used in the first construction season and which will systemize activities and help facilitate the design and construction of future MKE Plays parks.
Extension of contract into second construction season is possible.
MKE Plays Program Coordinator Scope of Work 4/6/2015
ESSENTIAL JOB FUNCTIONS:
- Conduct desk review of existing literature for successful community engagement in park design;
- Community Engagement: Support project team throughout the community engagement process for the first two MKEPlays parks to encourage community participation in the design and planning process. The community engagement process is an opportunity to: provide context of the MKE Plays program to the community, fill translation gaps as necessary, uncover identity dynamics for the surrounding neighborhood, identify historical, current and desired best uses for the public space as well as user demographics. In consultation with Program Manager and other project team members, design community engagement strategy that encourages multi-generational input for park design and tools (surveys, questionnaires, focus group discussions, etc.) required for data collection that will inform and guide the Department of Public Works (DPW) as well as the community towards a final playground design reflective of community identity. Successful community engagement and coordination will require working with local residents, local partners and city staff to arrange effective information sharing;
- Participatory Park Assessments: Support project team in analysis of quantitative and categorical data related to current and recommended park uses, including creation of data collection instruments, data collection, reviewing data analysis conducted by the project team and analyzing additional data as needed. Data collection will also include photos and resident quotes. Schedule follow up meetings with internal staff as well as ad hoc boards to analyze data;
- Evaluation/Key Informant Interviews: Work with project manager and other project team members to support the evaluation process, which may include assisting the Evaluation Intern with data gathering, interpretation of findings and facilitation of video interviews.
- Program Documentation: Support the coordination and facilitation of program documentation by the Neighborhood News Service (NNS), an online media outlet in Milwaukee, as well as doc UWM, the University of Wisconsin Milwaukee’s documentary media center, both of which are dedicated to follow MKE Plays in its first year of implementation.
- Coordinate, schedule and facilitate large neighborhood meetings, workshops, ad hoc board meetings, and internal meetings for each park area as necessary;
- Assist in report writing, including summaries of neighborhood and ad hoc board meeting discussions in each of the park areas, description of stakeholder requests and interests, and steps required to move each park and its partners towards final park design and completion;
- Meet with playground vendors and DPW staff to discuss community requests;
- Draft 1-2 page briefs highlighting key program findings for public dissemination.
- Other duties as assigned.ACCOUNTABILITY:
MKE Plays program team members, contracted by the City of Milwaukee or local partners, are expected to support all efforts towards accountability, especially to our beneficiaries. The MKE Plays program aims to build playgrounds designed by local residents. With this as a guiding principle, team members must engage beneficiary communities as equal partners in the design process.
No direct responsibility. While the Program Manager oversees program implementation on behalf of the Common Council President, MKE Plays is horizontally structured to encourage collaboration and teamwork.
REPORTS DIRECTLY TO: Staff Assistant to Council President (Program Manager)
WORKS DIRECTLY WITH: Program Manager, Common Council President, Common Council members and their Legislative Assistants, Community Engagement Specialist (Trinity Fellow), Department of Public Works staff including the Commissioner of Public Works and Operations and Maintenance Manager, and local partners.
- Completed implementation guide (digital and binder copy) for use in future MKE Plays parks;
- Completed organizational chart for MKE Plays Program;
- Completed contact database that includes internal city contacts, donor contacts, vendor contacts, park specific localcontacts and national partners;
- Coordination and facilitation of a minimum of (3) neighborhood meetings per park that result in the total involvementof an estimated 60 residents in community planning;
MKE Plays Program Coordinator Scope of Work 4/6/2015
- Coordination and facilitation of a minimum of (2) ad doc board meetings per park;
- Analysis of specific sections of the participatory park assessment data, as assigned;
- At least 4 text boxes on MKE Plays successes (for website and other publication);
- At least 2 short briefs highlighting key findings and conclusions;SUCCESS FACTORS:
The successful Program Coordinator will have strong organizational and communication skills and be orientated towards collaborative problem solving. S/he will be able to work independently, take initiative, and work closely with a diverse project team in a fast-paced, fluid work environment.
IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING KNOWLEDGE AND EXPERIENCE:
- BA/S or equivalent in Community Development, Public Policy, Government, Social Science, Management or otherrelevant field
- Experience working in, or relevant course work in, community development, community education, government, publicpolicy, and conflict sensitive programming
- Practical work with local civil society, especially related to youth programming. Prior youth programming related work inthe City of Milwaukee is preferred.
- Experience working on monitoring and evaluation of community development programsStrong written and oral communication skills, analytical and research skills; excellent editing skills, including report
development. Strong facilitation skills required.
- Participatory and interactive approaches to community engagement work required.
- Facility with Word and Excel.
- Experience working in one or more of the neighborhoods identified in MKE Plays.
- Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperativelywith team members on on-going and short-term projects.