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Diederich College of Communication, Marquette University

You are here: Home / Posts from Community / United Way of Greater Milwaukee & Waukesha County hiring administrative assistant

United Way of Greater Milwaukee & Waukesha County hiring administrative assistant

July 10, 2017 by Michelle Gutknecht Leave a Comment

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United Way of Greater Milwaukee & Waukesha County (UWGMWC) has a rare opportunity for an accurate, organized Administrative Assistant – Strategic Markets, working in our Resource Development (Campaign) department to provide full-time administrative support and assist in the planning and organizing of donor network events and meetings for individual giving programs. UWGMWC programs include the following: Leadership Society, Women’s United, Emerging Leaders, Diversity Leadership, IT United, Lead Impact Network Change (LINC) and Retire United.

DONOR NETWORK GROUPS SUPPORT

Provide excellent service to 100+ Women’s Leadership, Emerging Leader, Diversity Leadership, and IT United Council members, who include many top community leaders and high-level donors in the Milwaukee community.

  • Provide regular communication with all Council and Program members.
  • Schedule co-chair, subcommittee and council meetings for all affinity groups, and provide accuratemeeting minutes.
  • Maintain and follow program timelines.
  • Input volunteer feedback in donor database (ANDAR) and update call status for more than 100+ leadership volunteers.
  • Report any volunteer concerns and opportunities to appropriate staff in a timely manner.
  • Assist in the execution of the Emerging Leaders Philanthropic 5 Awards Program.
  • Review content for all affinity group United Way web pages.
  • Assist Account Managers with the execution of all other events for all donor networks as needed.
  • Perform spouse audit and assign Women’s Leadership demographic to ensure accurate reporting of Women’s Leadership members.
  • Perform annual audit for Emerging Leader, Diversity Leadership and IT United Program demographics.
  • Prepare meeting materials and minutes.

LEADERSHIP GIVING SUPPORT

  • Provide administrative support for the individual giving team, which includes overall support of all Leadership ($1200+) giving groups and Community Gifts Divisions.
  • Provide support for department volunteers as directed.
  • Communicate with division cabinet members and volunteer solicitors as needed.
  • Assist with drafting letters, updating written pieces, and reviewing documents as requested.
  • Provide statistics, generate reports and information for volunteers and staff as needed.
  • Produce and track Leadership Giving thank you letters.
  • Manage kit packing and material production for more than 2,000 workplace giving Leadership kits.
  • Produce Leadership volunteer kits, including Tocqueville and Pettit packets.

PREPARE INDIVIDUAL LEADERSHIP DONOR RECOGNITION PUBLICATION

  • Support annual donor recognition publication process and ensure that donor and company information is accurate for over 5,000 names.
  • Work closely with IT & Marketing & Communication Divisions during publication creation.
  • Run reports and coordinate with Resource Development Account Managers for review.
  • Work with Finance and Resource Development staff to troubleshoot problem accounts.
  • Coordinate all details of publication creation and mailing.
  • Produce an attractive publication that is highly accurate as of the date of the last data pull.

MAJOR GIFTS SUPPORT

  • Lead the thank you process for Tocqueville and Jane Bradley Pettit donors to ensure timely recognition of donors.
  • Assist with ANDAR database system maintenance for Major Gifts and Leadership records, create and ensure account data is accurate and up to date.
  • Aid in obtaining (and approval for using) volunteer and co-chair letterhead and signatures.
  • Maintain office documentation for Tocqueville and Jane Bradley Pettit Society.

ADDITIONAL PROJECTS:

  • Support for the Project LEAD (Leadership Effectiveness And Diversity) board training program.
  • Fully utilize the donor management database to assist in the implementation of effective growth strategies for the divisions.
  • Participate in organization work groups that enhance fund development growth. Assist with writing,donor and volunteer communications.
  • Participate in Resource Development department work groups and other projects as assigned.
  • Act as switchboard back-up one day per week and at other times as needed.

EDUCATION and/or EXPERIENCE

  • Bachelor’s degree or equivalent, with business or communication related courses preferred.
  • 6-12 months of progressively responsible experience.
  • Computer experience and competence with Microsoft Word, Excel, PowerPoint, or other similar programs.
  • Ability to take minutes.
  • Ability to communicate and interact well with donors and volunteers on all socioeconomic levels.
  • Demonstrated skills in letter writing and development.
  • Demonstrated attention to detail and organizational details.

OTHER SKILLS

  • Ability to work in a complex work environment using technical and interpersonal skills.
  • Strong analytical abilities, demonstrating the ability to anticipate problems and identify and implement solutions when needed.
  • Ability to work independently, recognize tasks, implement, and follow through to completion.
  • Ability to problem-solve and work flexibly.

TO APPLY:

For further job criteria and complete details, click: https://www.milwaukeejobs.com/j/26263530.

If you meet or exceed job requirements, please apply directly at this web address today. Please indicate salary requirements.

Equal Opportunity Employer M/F/Disability/Vet

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