United Way of Greater Milwaukee & Waukesha County (UWGMWC) has a rare opportunity for an accurate, organized Administrative Assistant – Strategic Markets, working in our Resource Development (Campaign) department to provide full-time administrative support and assist in the planning and organizing of donor network events and meetings for individual giving programs. UWGMWC programs include the following: Leadership Society, Women’s United, Emerging Leaders, Diversity Leadership, IT United, Lead Impact Network Change (LINC) and Retire United.

DONOR NETWORK GROUPS SUPPORT

Provide excellent service to 100+ Women’s Leadership, Emerging Leader, Diversity Leadership, and IT United Council members, who include many top community leaders and high-level donors in the Milwaukee community.

• Provide regular communication with all Council and Program members.
• Schedule co-chair, subcommittee and council meetings for all affinity groups, and provide accuratemeeting minutes.
• Maintain and follow program timelines.
• Input volunteer feedback in donor database (ANDAR) and update call status for more than 100+ leadership volunteers.
• Report any volunteer concerns and opportunities to appropriate staff in a timely manner.
• Assist in the execution of the Emerging Leaders Philanthropic 5 Awards Program.
• Review content for all affinity group United Way web pages.
• Assist Account Managers with the execution of all other events for all donor networks as needed.
• Perform spouse audit and assign Women’s Leadership demographic to ensure accurate reporting of Women’s Leadership members.
• Perform annual audit for Emerging Leader, Diversity Leadership and IT United Program demographics.
• Prepare meeting materials and minutes.

LEADERSHIP GIVING SUPPORT

• Provide administrative support for the individual giving team, which includes overall support of all Leadership ($1200+) giving groups and Community Gifts Divisions.
• Provide support for department volunteers as directed.
• Communicate with division cabinet members and volunteer solicitors as needed.
• Assist with drafting letters, updating written pieces, and reviewing documents as requested.
• Provide statistics, generate reports and information for volunteers and staff as needed.
• Produce and track Leadership Giving thank you letters.
• Manage kit packing and material production for more than 2,000 workplace giving Leadership kits.
• Produce Leadership volunteer kits, including Tocqueville and Pettit packets.

PREPARE INDIVIDUAL LEADERSHIP DONOR RECOGNITION PUBLICATION

• Support annual donor recognition publication process and ensure that donor and company information is accurate for over 5,000 names.
• Work closely with IT & Marketing & Communication Divisions during publication creation.
• Run reports and coordinate with Resource Development Account Managers for review.
• Work with Finance and Resource Development staff to troubleshoot problem accounts.
• Coordinate all details of publication creation and mailing.
• Produce an attractive publication that is highly accurate as of the date of the last data pull.

MAJOR GIFTS SUPPORT

• Lead the thank you process for Tocqueville and Jane Bradley Pettit donors to ensure timely recognition of donors.
• Assist with ANDAR database system maintenance for Major Gifts and Leadership records, create and ensure account data is accurate and up to date.
• Aid in obtaining (and approval for using) volunteer and co-chair letterhead and signatures.
• Maintain office documentation for Tocqueville and Jane Bradley Pettit Society.

ADDITIONAL PROJECTS:

• Support for the Project LEAD (Leadership Effectiveness And Diversity) board training program.
• Fully utilize the donor management database to assist in the implementation of effective growth strategies for the divisions.
• Participate in organization work groups that enhance fund development growth. Assist with writing,donor and volunteer communications.
• Participate in Resource Development department work groups and other projects as assigned.
• Act as switchboard back-up one day per week and at other times as needed.

EDUCATION and/or EXPERIENCE

• Bachelor’s degree or equivalent, with business or communication related courses preferred.
• 6-12 months of progressively responsible experience.
• Computer experience and competence with Microsoft Word, Excel, PowerPoint, or other similar programs.
• Ability to take minutes.
• Ability to communicate and interact well with donors and volunteers on all socioeconomic levels.
• Demonstrated skills in letter writing and development.
• Demonstrated attention to detail and organizational details.

OTHER SKILLS

• Ability to work in a complex work environment using technical and interpersonal skills.
• Strong analytical abilities, demonstrating the ability to anticipate problems and identify and implement solutions when needed.
• Ability to work independently, recognize tasks, implement, and follow through to completion.
• Ability to problem-solve and work flexibly.

TO APPLY:

For further job criteria and complete details, click: https://www.milwaukeejobs.com/j/26263530.

If you meet or exceed job requirements, please apply directly at this web address today. Please indicate salary requirements.

Equal Opportunity Employer M/F/Disability/Vet